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Kiowa County Courthouse
Kiowa County Courthouse

Kiowa County Commissioner's Meeting Minutes June 28, 2018


July 26, 2018

The Kiowa County Commissioner’s regular meeting was called to order on June 28, 2018 at 9:00a.m. by Chairman Richard Scott. Oswald opened the meeting with prayer and the Pledge of Allegiance.

Those in attendance:
Richard Scott, Chairman
Cindy McLoud, Commissioner
Donald Oswald, Commissioner
Delisa Weeks, County Clerk
Tina Adamson, County Administrator

Oswald moved and McLoud seconded the motion to approve the minutes as presented. Motion carried.

McLoud moved and Oswald seconded the motion to approve the vouchers as presented. Motion carried.

McLoud moved and Oswald seconded the motion to approve the agenda as amended with the following additions being made:
New Business-Extension Office Position, Medical Contract with RYON and Road Foreman Jack Howard-Trash Compactor.

OLD BUSINESS:

KAREN JONES:
Extension Office. Ms. Jones discussed over time issues since the Extension Agent has resigned. She said she will extended hours for the upcoming Achievement Day and baking contest and Fair. Scott moved and McLoud seconded to approve an additional $500.00 for over time in the Extension Office Assistant position. Discussion followed. Motion carried.

GRANT UPDATES: McLoud reported that the County has been awarded $30,000 from the Gates Family Foundation, for the Senior Citizens interior portion of the Murdock Project provided the county can secure the remaining funds needed from other granters by June of 2019. Oswald moved and McLoud seconded to sign the agreement to the grant award for the Murdock Project. Motion carried.

McLoud discussed the architectural and engineering drawings that need to be completed for the senior citizens part of the Murdock Building. McLoud said this could be paid upfront and hope that we get this back through the tax credit. Having these drawings in place would make the State Historical Fund grant that is due by October 1st more competitive and also the engineer and architect have time to do the work now. After discussion Oswald felt that we should not pay for the drawings upfront. He says if we have to pay for HVAC upfront we will just have to do it. McLoud said if we do not have the drawings up front she feels we will not be able to receive the Historical tax credits. Oswald said the County should apply for State Historical and Coors Grant. He also suggested to apply for an Anschutz Foundation grant to help cover the cost of the drawings. That grant makes awards for amounts between $5,000 and $10,000.

Members of the Audience:
Mike and Erin Schneider and Paul Dimmitt.

Scott moved to recess the regular meeting and move into the Public Hearing for the vacating of a street and alley in Brandon, CO. at 10:00 a.m. Oswald seconded the motion. Scott questioned if there were any written or verbal concerns. There were none. Administrator Adamson read Resolution 2018-04 which was requested by Michael Schneider per statute 42-2-301 specifically requesting to vacate roadways. Notices had been sent to each landowner. With no other discussion, Scott moved and McLoud seconded to close the Public Hearing and go back into regular session at 10:04 a.m. Motion carried. Mr. and Mrs. Schneider thanked the BOCC and exited the meeting along with Mr. Dimmit.

LANDFILL UPDATE/Sign CONSENT ORDER: Scott signed the Consent Order that had been voted and approved on at the previous meeting.

FAIRGROUND GRANTS/REPAIRS UPDATE: Maintenance Foreman Mike Crain entered the meeting at 10:40 a.m. to discuss adding a building that would be bathroom ADA required. Discussion followed with no decision being made.

OFFICE SPACE/EM-SO FIRE DISTRICT: Adamson spoke with Sheriff Sheridan and D.E.M. Director, Teresa Witte in regards to the office space that is on the second floor of the Bransgrove building. She asked if one of them could use that room. The Sheriff is interested in using it as an exercise room as well as a training room. Adamson also said Fire District Board Member, Terry Riley had asked if they could possibly use one of the office spaces in the Bransgrove building for the Fire District office. Oswald moved and McLoud seconded the motion to allow the Fire District to use the middle office and the Sheriff’s Office to use the bigger office for the Sheriff’s training/exercise room. Each entity will pay a $1.00 per year lease and pay the utilities and a portion of the internet bill. The Emergency Management office will then be moved to the old Sheriff’s office
in the basement of the courthouse.  Adamson is to prepare an M.O.U. with a clause being added stating if the Commissioners see or hear of abuse of the office space or the exercise room the Commissioners will cease the M.O.U. and a request of removal will be issued.  Motion carried.

Erika Chavez with Congressman Ken Buck’s Office provided an update of the different projects the Congressman has been acting on.

Scott moved and Oswald seconded to recess the regular meeting for lunch at 11:58 a.m.  The regular meeting reconvened at 1:00 p.m.

UPCOMING MEETINGS:
Reports and meetings were reviewed and signed.

NEW BUSINESS:
Road Foreman Jack Howard entered the meeting to discuss the reoccuring problems with the repeater. Adamson questioned the compactor for the landfill. Discussion
followed. Howard will be contacting Mr. Koehn with CAT to see if there are any compactors for sale for the County.

Zoe Colvin with SECED entered the meeting to review the Division of Housing Grant Application. Oswald moved and McLoud seconded to recess the regular session and move into the SECED Public Hearing at 1:54 p.m. Motion carried. There was a short discussion. McLoud moved and Scott seconded to come out of Public Hearing and move back into regular session at 2:00 p.m. McLoud moved and Oswald seconded the motion to sign the Division of Housing Grant Application for 2018-2019. Motion carried.

LEAVE DONATION REQUEST: There was one leave donation request. McLoud moved and Oswald seconded to approve the donation of leave time request. Motion carried.

KLMR PUBLIC AFFAIRS PROGRAM: KLMR radio station would like to include Kiowa County on the public affairs program on the first Tuesday of each month at 10:05. The first update will be July 3rd at 10:00 a.m.

KCHD REQUEST FOR MAINTENANCE ASSISTANCE:
The BOCC will allow Maintenance Foreman Crain to use the county tractor to do repair work at the parking lot of Weisbrod Hospital.

Extension Office: Adamson will prepare a letter to send to the Colorado State Extension Office stating one of the job requirements for the next Extension Agent for Kiowa County will need to be very knowledgeable in the 4-H Farm/Ag Program.

Oswald moved and McLoud seconded the motion to approve the contract between Kiowa County Social Services and the Ryon Medical Associates, LLC Company. This company provides the psychological evaluation, consultation and treatment of clients in need of these services.

Oswald moved and McLoud seconded the motion to have KCEDF as the operator/tenant for the ARCPLC Contract through FSA for the 2017 payment which will be dispensed in October 2018. Motion carried. Adamson will send a letter of Change of Tenancy to John Negley and to KCEDF.

The next regular Commissioner’s meeting will be July 12, 2018.

Scott moved and Oswald seconded the motion to recess the regular meeting and move into executive session at 2:38 p.m. The executive session was for personnel matters 24-6-402 (4) (f) and R & B Complaints. Motion carried. Oswald moved and McLoud seconded the motion to move out of executive session and back into regular session at 4:31 p.m. Motion carried.

McLoud moved and Oswald seconded the motion to lower the Sheriff’s Office credit cards limits to $500.00 for each card. Motion
carried. Administrator Adamson will be preparing a letters for some of the county employees in regards to personnel issues.

With no other business to conduct Oswald moved and McLoud seconded the motion to adjourn the meeting at 4:33 p.m.

RESOLUTION 2018-4
RESOLUTION VACATING

A PORTION OF A CERTAIN
ROADWAY LOCATED
WITHIN THE ORIGINAL
TOWN OF BRANDON,
COUNTY OF KIOWA, STATE
OF COLORADO

WHEREAS, it is necessary to
the health, safety and welfare of
the residence of Kiowa County,
Colorado to vacate the following
described roadway, and

WHEREAS, it further is in
the best interest of Kiowa County
to vacate said portion, and

WHEREAS, it has been
specifically requested by Michael
Schneider that the county vacate
the following described roadways,
and

WHEREAS, pursuant to
C.R.S. 43-2-301, et. seg., it specifically
provides methods for vacation
of roadways, and

WHEREAS, the Board of
County Commissioners of Kiowa
County did cause notice to
be sent by first class mail to the
last known addresses of each landowner who owns one acre or
more of land adjacent to the following
described roadway, said
notice having been mailed no later
than ten days prior to this date,
and

WHEREAS, vacating the
below described roadway will not
cause any land to be without access
to another established public
road, and

WHEREAS, the Board of
County Commissioners of Kiowa
County has the authority to
vacate any roadway or any part
thereof located entirely within
said County,

NOW, THEREFORE, BE
IT RESOLVED, by the Board of
County Commissioners of Kiowa
County, Colorado (“Board”), as
follows, to-wit:

1. That pursuant to C.R.S.
43-2-301,, et. seq., and, in particular
C.R.S. 43-2-303(1)(b) the
Board of County Commissioners
of Kiowa County, Colorado vacate
the following portions of a
roadway located within the County,
as follows, to-wit:

The portion of Fourth Street
between Broadway and Railway
Ave. in Blocks 18 and 19
and all alleyways in Blocks 18
and 19 of the Original Town
of Brandon, County of Kiowa,
State of Colorado, according
to the recorded plat thereof.

2. That prior to said Board
adopting said Resolution, said
Board did cause to have mailed
a notice by first-class mail to
the last-known address of each
land owner who owns one acre
or more of land adjacent to that
portion of the roadway being vacated
with such notice indicating
the time and place of the Board
of County Commissioners meeting
and further with notice indicating
that a resolution to vacate the
county roadway would be presented
at said meeting.

3. That said Board finds no
land adjoining said roadway shall
be without an established public
road or private-access easement
connecting said land with another
established public roadway
because of said vacation of the
aforementioned portion of road.

4. That said Resolution pursuant
to C.R.S. 43-2-303(2)(f)
shall be duly recorded with the
Clerk and Recorder of Kiowa
County, Colorado pursuant to
C.R.S.43-1-202.7.

5. That the within resolution
shall be and become effective
upon adoption of the same.
Entered into this _ ___ day of
June, 2018.

BOARD OF COUNTY COMMISSIONERS

RICHARD SCOTT, CHAIRPERSON

CINDY McLOUD, COMMISSIONER

DONALD OSWALD, COMMISSIONER

ATTEST:
DELISA WEEKS, CLERK TO
THE BOARD OF COMMISSIONERS
KIOWA COUNTY, CO

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