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Kiowa County Commissioner's Minutes September 15, 2016

October 12, 2016
The Regular Kiowa County Commissioner’s Meeting was called to order by Chairman, Richard Scott on September 15, 2016 at 9:00 a.m. Commissioner Oswald opened the meeting with prayer and the Pledge of Allegiance. Those in Attendance:
                                      Richard Scott, Chairman of the Board
                                      Cindy McLoud, Commissioner
                                      Donald Oswald, Commissioner
                                      Delisa Weeks County Clerk
                                      Tina Adamson, County Administrator
Oswald moved and Scott seconded the motion to approve minutes as presented. All Commissioners voted Affirmative.  
Cindy McLoud went on record to make statement that her perception of Audrey Johnson’s concern at the August 11, 2016 was that supervising the CBMS Computer system was causing her to log in additional overtime and that our new employee was qualified to take over these responsibilities.
Oswald moved and McLoud seconded the motion to approve vouchers as presented. All Commissioners voted Affirmative.
Oswald moved Scott seconded to approve the agenda as amended.  All Commissioners voted Affirmative. Additions made to New Business: Road Foreman Howard wanted to speak with Commissioners, New Business by USDA Report, Colorado Preservation Inc. Membership, 2017 Budget discussions, Grant Signature and the SEBREA Code of Ethics.
Jake Kuijper with CCOERA met with the Commissioners to review the retirement and investment plans the county has. Mr. Kuijper thanked the Commissioners for their time and exited the meeting.
10:30 a.m. JoLynn Idler, Public Health Coordinator with Prowers/ Kiowa County entered the meeting to request a revision to the OEPR FY2017 contract with CPDHE. The revision is in regards to when an employee resigns CDPHE needs to be notified. Oswald moved and McLoud seconded to sign the revised OEPR FY2017 Contract. All Commissioners voted Affirmative. Idler reported public health will begin doing flu vaccinations in October. 
Administrator Adamson discussed the copier lease with Idler. The recommendation from Adamson is to buy a copier for $1389.00 with a $300 maintenance agreement per year. Scott moved and McLoud seconded to approve the purchase of the copier and agreement. All Commissioners voted Affirmative.
Old Business:

GRANTS:  Kiowa County is waiting on the revisions from DOLA before signing any contracts for the Murdock Project. McLoud moved to pre approve the contract amendment with DOLA, per contract 7467 concerning the scope of work contingent upon approval with Architect Belinda Zink. Oswald seconded the motion. All Commissioners voted Affirmative.
The REDI Grant is still work in progress.
Gobbell Hayes is still receiving bids for contractors for the demolition of the Rialto Motel.
Oswald moved and McLoud seconded the motion to recess for lunch at 11:54 a.m. All Commissioners voted Affirmative. Meeting reconvened at 1:00 p.m.
Dennis Pearson entered the meeting to discuss the Mathematica contract. He explained how this contract provides services to people that are on assistance and are able to receive on line training/coaching to help them to become more self-sufficient and able to apply for jobs. McLoud moved to sign the contract with Mathematica and Oswald seconded the motion. All Commissioners voted Affirmative.
Pearson said the County will receive $76,000.00 through the Collaborative Management Program this year.
Pearson reported that the audit went well for Department of Social Services.
Dennis Pearson has been working on the 2017 budget. There will a work shop to discuss his budget.
Emergency Manager, Teresa Witte entered the meeting at 1:42 p.m. to request approval from the Board for the Special Projects Grant. These funds will be used for the DTR radio and repeater. Riley Frazee, the Regional Emergency Manager will be setting the equipment up and testing it so that the County will be able to talk state wide. Oswald moved and McLoud seconded the motion to sign the Special Projects Grant. All Commissioners voted Affirmative.
Sheriff Sheridan and Undersheriff Jake Six entered the meeting at 2:10 p.m. to discuss the marijuana ordinance that the county has currently. There was lengthy discussion in regards to grow houses. Adamson will be forwarding some of the other counties marijuana ordinances for the county attorney to review and see if the county can tighten up the current ordinance.
Sheriff Sheridan discussed the possibility of the Sheriff’s Office relocating to the previous Kiowa County Growers Building. Sheriff provided a list of reasons as to why it would be beneficial for the Sheriff’s office to relocate. One of the key reasons would be to store all the Sheriff’s vehicles in one building/location and he thought he would be more visible if the office was along the highway. The Commissioners said they would need to discuss this further but did ask if the Sheriff would gather more information on the building and present further information at the next meeting.
McLoud had traveled to Denver to a MICJC meeting and provided information on the Stepping up Initiative. She said the next Correctional Meeting for the 15th judicial District will be held on September 27, 2016 in Lamar. McLoud has asked Centennial Health to do a presentation by phone at the correctional meeting.
Railroad updates and PUC rules were discussed. Adamson had received a letter from the Regulatory Agency in regards to the PUC rule changes and how the Commissioners can go on-line to review these changes. 
Adamson provided an update on the Oktoberfest. Oswald moved and Scott seconded to approve the application for a special events permit to allow a beer garden and a wine testing event at the upcoming Oktoberfest. All Commissioners voted Affirmative. 
Adamson said she will be in contact with the schools in regards to the Veteran’s Day Celebration. Adamson said she will have more information at the next meeting.
Adamson gave an update on the Special Fire District. Adamson said there will be more advertising done for the fire district.
Meetings and Reports were reviewed.
New Business:
Foreman Jack Howard entered the meeting to discuss the water leak under the pavilion at the fair grounds. Howard said this involves about 1100 feet of trenching. Howard will check on renting a trencher and will see how much it will cost to repair the water leak.
Howard then discussed personnel issues and how he will deal with them. 
There were no time off requests made.
Oswald moved and McLoud seconded the motion to sign the Audit Agreement with Ron Farmer for the 2017 year. All Commissioners voted Affirmative.
Scott discussed the by-laws for the fair board. It was decided to hold a work session with the fair board, road foreman and road and bridge at 4:00 p.m. on September 29, 2016.
McLoud provided an USDA report. Mr. Charles Thompson with USDA provided information on small agriculture loans and also discussed housing loans. Thompson reported there were housing loans for single people who can earn up to $77,000.00 per year and can still qualify for a one to two percent loans which may not require a down payment. Scott suggested inviting Mr. Thompson to one of the Commissioner’s meetings and have him discuss the various kinds of loans the USDA has to offer.
CCI Winter Conference is set for November 28, 2016 - November 30, 2016. Adamson will make reservations for the upcoming conference.
Landfill issues were discussed. Adamson said we will be scheduling training for the landfill operator.
There will be an Appreciation Potluck for the Road and Bridge Department and the Maintenance Department on September 29th.
The Road and Bridge job advertisement will be left open.
Scott moved and McLoud seconded the motion to renew the $100.00 membership fee for Colorado Preservation Incorporated. All Commissioners voted Affirmative.
Upcoming Commissioner’s Meeting is set for:
                                                        October 11, 2016
                                                        October 27, 2016
November 15, 2016
November 22, 2016
December 13, 2016
December 29, 2016
Oswald moved and McLoud seconded the motion to recess the regular meeting and move into Executive session was called at 5:15 p.m. in regards to statute 24-6-402 (4) (b) Personnel Issues. All Commissioners voted Affirmative. Oswald moved and McLoud seconded to come out of executive session and enter into regular session at 5:26 p.m. All Commissioners voted Affirmative.
Oswald moved and McLoud seconded the motion to adjourn the meeting at 5:26 p.m. All Commissioners voted Affirmative.

______________________________________      _______________________________
Delisa L. Weeks, County Clerk                                 Richard Scott, Chairman                             

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